Reception and Facilities Officer

Our client is seeking to recruit a Reception & Facilities Officer who will work with the Corporate Services team to manage reception, provide front of house duties, and to support facilities management for the office.

About Your New Employer 

Sigmar is recruiting for a human rights institution that promotes the rights and welfare of young people under 18 years of age living in Ireland. Our client deals with complaints made by or for children and young people and promotes the rights and welfare of children and young people under 18 living in Ireland. 

About Your New Job 

Reception/Front of house

• Answer and disseminate incoming phone calls to the mainline;
• Greet and welcome guests as they arrive at the OCO;
• Manage and disseminate emails into the main email inbox for the public contacting the OCO;

The Running of the Office

• Maintain stock levels of office supplies, such as stationery, cleaning supplies, milk,
  tea/coffee, etc and manage the relationship with those suppliers
• Be the main point of contact with the building maintenance company and front desk
  security;
• Support the implementation of projects in relation to facilities, such as a refurbishment;
• Manage the room bookings process for the use of our open spaces for external organisations
  that deal with children and young people;
• Monitor room bookings internally to help with the smooth running of the Office
• Check deliveries to delivery documents if relevant unit staff are not available. Pass dockets
  to finance;
• Manage the taxi account and pass documentation to finance;
• Manage the petty cash box, credit and debit card when required and pass on the
  appropriate documentation to finance;
• Support in the setting up of a new front of house system to streamline contact with the Office.

Office Administration

• Perform other clerical receptionist duties that may come up;
• Provide cover for the Private Secretary to the Ombudsman when required.

What Skills Do You Need? 

• Qualification of at least level 4/5 (Leaving Cert) of the National Framework of Qualifications;

And

• A minimum of 2-3 years’ relevant experience as a receptionist, front house representative or similar support services role. 

Or

• A minimum of 4-5 years’ relevant experience as a receptionist, front house representative or similar support services role (in lieu of qualification).

Whats on Offer? 

• Competitive Starting Salary: €555.90 p/w
• Permanent Contract
• Office based in Dublin 1  
• Attractive Pension scheme
• 22 Annual Leave days per annum
• Training and further study opportunities 
• Many more family friendly and flexible working policies.

What’s Next?

• For further information, please submit your CV to Shane Mullen in Sigmar Recruitment. 
• Closing date is 12pm on the 3rd of May 2024.