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Office Support

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Get your next admin job with Sigmar Office Support
What sets Sigmar Office Support apart from others in our industry is our speed and quality.  Specialising in the following areas, Sigmar’s Office division will recruit for temporary, contract and permanent staff: Administrators at all levels, Receptionists, Secretaries, Personal Assistants, Reception/Facilities, Switchboard and Helpdesk Operators, Customer Service Representatives, Office Managers, Typists, Legal Secretaries, Data Entry, Office Juniors and Graduate roles.

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Irish jobs market reaches 20-year high, as office re-entry drives unprecedented levels of recruitment activity

Irish jobs market reaches 20-year high, as office re-entry drives unprecedented levels of recruitment activity

Sigmar Recruitment today reports a record high number of job placements over April, May, and June 2021. The number of placements during this period is higher than any other quarter in the recruitment company’s 20-year history. Current figures are up 6% on the previous record set in 2019 before the pandemic. As one of the largest recruiters in Ireland, Sigmar has offices across the country and is present in all professional sectors. The first half of the year saw strong, consistent growth with job placements breaking all records in the month of May, with June accounting for the second-highest month ever. Commenting on the rebound of the labour market, Sigmar founding Director, Robert Mac Giolla Phádraig says: “The jobs market in Ireland has never been stronger or more buoyant than it currently is. We’re seeing several macro trends converge all at once, which is creating significant churn in the market. Remote working has literally opened up a world of new opportunities no longer bound by location. This is coupled with a rising tide of consumer confidence, as many professionals find themselves in a stronger financial position than before the pandemic. “The last 18 months has asked big questions of us all, and the humdrum of lockdown has created a desire for change which is now resulting in unprecedented numbers of people moving jobs. Employee loyalty is increasingly under question, with remote work being less enjoyable, many workers are now committed to the experience of work over the employer, adding further to the current levels of churn.” IT accounted for one-third of all job placements throughout the quarter, followed in order by Financial Services, Sales & Marketing, Accountancy, Life Science & Manufacturing, Office Support, Public Sector, Construction, Professional Services. Business confidence has also grown steadily over the course of the year, as vaccination gathered momentum. The “low-touch economy” is booming is sectors such as e-commerce, digital, and logistics. Says Mac Giolla Phádraig: “The resurgence of permanent recruitment is somewhat unique to how we’ve rebounded from previous downturns, where we typically saw flexible work return quicker.” Although the vast majority of job placement in Q2 were understandably remote, Sigmar reports that the tide is beginning to change with the majority of employers now committing to hybrid work over the coming three months. Mac Giolla Phádraig advises: “As we now choose our workplaces, at a time when the power dynamic has shifted to the employee, employers need to ensure adequate work practices to reconnect the workforce with the workplace equitably. There is an inherent risk that new workforce inequities may emerge, such as “proximity bias”, where those closest to the centre of influence get greater recognition and therefore promotion opportunities as opposed to remote workers. When it comes to individual contribution the opposite could be argued that remote workers get the benefit of having less in-office distractions and their output is therefore greater.” Mac Giolla Phádraig likens remote work to long-distance relationships, which in many cases don’t work out. “We’ve gone from “living” with our employees in an office environment to long-distance relationships, which often sees commitment recede over time. The context of location also opens up new experiences and possibilities, which are now being explored on a scale never before seen.” He adds, “if we thought the war for talent was tough, just wait for the battle of attrition. It’s now emerging as the number one challenge for businesses across the globe.”    

Salary Guide 2021

Salary Guide 2021

  Download - Salary Guide Ireland 2021 (PDF)     Executive Summary From Adie McGennis, CEO   We thought we had seen it all! If someone said in January; that most of us would fundamentally change the way we work (possibly forever), that some markets would be down over 80%, that we’d all feel awkward when not wearing a mask, that we couldn’t meet any clients or candidates for most of the year, that international travel would be nearly impossible, and that in Ireland record levels of employment would turn to record levels of unemployment in a few weeks; you would probably expect a more volatile salary comparison guide at the end of 2020. Indeed, the personal and health toll for many puts business considerations in context, so we wish everyone well, good health and wellbeing.   Obviously, some areas suffered more than others and many areas even thrived, but overall, the stability in professional salaries may be the remarkable aspect of 2020! Generally, in volatile times temporary and contract work increases and this was very much the case in 2020. Many companies had to deal with a rapidly changing landscape in terms of their market, remote work, government supports and varying degrees of lockdown. Progressive companies hired professionals on a temporary or contract basis, and even on a remote basis, so demand and rates did increase for contractors in areas such as IT. We see this continuing even as the rate of change is slowing and hopefully stabilising. For some years now, we have been talking about career plans being fluid and dynamic, and flexibility and contracting increasing. This definitely took a leap forward in 2020.   Sector wise, life sciences, including pharmaceutical got increasingly busy throughout the year and from R&D to manufacturing to distribution, this looks set to continue growing for the next few years. Financial Services was more challenging, as their market and way of work changed so quickly. Certainly, towards the end of the year it seems to be stabilising. At the end of 2020 Brexit is again looming and Dublin’s and London’s financial services will experience change and opportunity as well as challenges, for at least the next few years. Construction really slowed in 2020, but again steadily picking up in last few months, as general demand returns but also the way construction sites work has evolved.   As a group generally SMEs in Ireland handled the craziness really well. Agility, pivoting and bootstrapping seemed like management school concepts until out of necessity, many businesses changed their model, their cost base, their strategy, and their mentality very quickly to go from Survive to Thrive in a few months. So many inspirational stories. They deserve the opportunities that we hope an improving landscape will present.   So, our outlook for Ireland in 2021 is positive. There will be more challenges in coming months, but we are optimistic that the general picture will improve. From a national perspective the short-term funding required will necessitate strong budget management in coming years to enable businesses to grow back. Ireland still carries a lot of debt and politically there may be pressure to increase public expenditure beyond sustainable rates. But as long as we get this right, we have every reason to be optimistic and put 2020 down to learning experience.     Download Salary Guide Ireland 2021 (PDF)     Salary Guide 2021 by department Accountancy & Finance  Construction & Property Services  Financial Services HR Insurance IT Legal & Compliance Life Sciences Manufacturing & Engineering Marketing Multilingual Office Support Sales Supply Chain  

10 Ways To Reduce Workplace Stress

10 Ways To Reduce Workplace Stress

We’ve all got responsibilities such as working and building a career, running a household and/or raising children which can all be very overwhelming and lead to lots of stress. Here are 10 things you can do to start feeling better and minimising stress:   1. Identify causes of stress What triggers your stressful feelings? Are they related to your workplace, children and family, friendships, finances or something else? Once you’ve identified the trigger, you can get down to the root of your stress and find the best ways to handle it.   2. Recognize how you deal with stress Are you using unhealthy behaviours to cope with work or life stress? For example are you using sleep deprivation, smoking, consumption of alcohol or junk food as a means of coping?   3. Get a good night’s sleep A lack of sleep can result in an increase in stress as a person will not be able to stay focused at work. Sleep deprivation also impairs our decision making ability as we are unable to think clearly. Getting 8 hours sleep a night will help improve a person’s health as you will be able to stay alert throughout the day.   4. Eat a balanced diet Hectic work schedules leave us short on time to prepare healthy meals for ourselves and people then have a tendency to grab fast foods. However eating a balanced nutritional diet will help you stay healthy and keep your brain alert. Deficiency in food nutrients such as lack of vitamin B in the body can result in depression and irritability. Also when a person is under stress, vitamins C and E may be lost.   5. Exercise When you exercise, your brain produces “feel good” transmitters called endorphins. Producing these endorphins will help you deal with stress healthily as people who exercise regularly have more energy.   6. Stay organized It is an overwhelming feeling to think that there are not enough hours in the day. Therefore it is imperative that you manage your time. Come up with a daily plan and keep a diary to keep yourself on track.   7. Do not procrastinate Work piles up when you keep on delaying tasks. There is no use putting off for tomorrow what can be done today.   8. Don’t take on more than you can handle at work Avoid creating your own stress by over-scheduling and failing to say no when too much is asked. Don’t overpromise, and give yourself time to finish the things you do agree to tackle. Don’t be afraid to ask for help/delegate if you can’t meet all the demands placed on you.   9. Ask for support  Accepting a hand from supportive friends and family can help you persevere during stressful times. If you continue to feel overwhelmed by stress, you may want to talk to a psychologist who can help you manage stress.   10. Finally, treat yourself When you accomplish a personal goal or finish a project, do something nice for yourself. Go out for a round of golf with friends or take a weekend break with your family. Treating yourself between tasks can help take the edge off and prepare you for the next challenge.

How To Answer “What’s Your Greatest Weakness?”

How To Answer “What’s Your Greatest Weakness?”

The one question I am always asked when preparing a candidate for an interview is “how do I answer the weakness question?”   The worst reaction you can have to this question is to say I don’t have a weakness. Everyone has a weakness and the reason the interviewer is asking this question is to see how you act outside your comfort zone.   People often make the common mistake of trying to turn a negative into a positive. An example of this would be I’m a perfectionist or I work too hard. These answers are boring and show the interviewer you have put very little thought into his/her question. Also you are not actually answering the question you’re just trying to put a clever spin on it.Another mistake candidates make is being too honest. Never mention a weakness that you have if it is going to stop you from getting the job. So don’t answer “I’m lazy” or that “I’m always late” as this is not what your potential new employer wants to hear.   The trick to answering this is in the same way you would answer any interview question and that’s by preparing your answer in advance. It can be very difficult to talk about your flaws in a stressful situation like an interview so make sure you spend time preparing your answer.   These are a few ways to best answer the weakness question:   1. Pick a weakness that is acceptable for the job Don’t pick a skill or requirement that is on the job spec that you don’t have and say it is your main weakness. This will only put doubt into the interviewers head.   2. Pick a weakness that you can develop For this type of answer you might think of an example where you had a weakness but developed it over the course of your time in prior employment.   3. Describe your weakness in a concise way Don’t go into loads of detail on this question. They are asking you your weakness so be brief and don’t come across as negative. A common answer that candidates often use when asked the weakness question is on their delegation skills.   Here you can mention a time when you used to have the mentality that only you could do the job but over time you realised that it was actually slowing the work down and by delegating to other staff members the job was done quicker. This answer is perfect to give but it depends on what job you are going for. If you are going for a managerial role where managing and delegating work will be part of your job description then don’t use delegating as your weakness.   Every question in an interview is an opportunity for you to sell yourself, so it is important you never miss a genuine opportunity and the weakness question is no different. Treat it like you would any interview questions that you find hard and prepare your answer.

Meet the Office Support Recruitment Team

The office support team is comprised of 12 specialist consultants, 9 of whom are National Recruitment Federation (NRF) qualified and 3 NRF Fellows. Our team has an average of 6 years recruitment experience each. 

We are fortunate enough to have 3 employees on the office support team who have been here since day one of the company.  The team has deep roots and networks within the office and secretarial sector allowing us to maintain the highest of standards for both clients and candidates.  Over time we have worked with people as candidates and as clients.  This aspect of our service is held in the highest regard as we enjoy over 60% repeat and referred business.   

DUBLIN

13 Hume St, Dublin D02 F861, Ireland.​

Tel: + 353 1 4744 600
Fax: + 353 1 4744 641

Email: info@sigmar.ie

CORK 

1 Georges Quay, Cork City, Cork T12 X0DX, Ireland

Tel: +353 21 431 5770
Fax: +353 21 431 6407

Email: cork@sigmar.ie

GALWAY

4th Floor, Dockgate, Dock Road,
Galway H91 PC04, Ireland.

Tel: + 353 91 563868

Email: galway@sigmar.ie

ATHLONE

14 Sean Costello Street, Athlone, Co. Westmeath, N37 R970

Tel: 090 641 3973

Email: athlone@sigmar.ie

TRALEE

Liber House, Monavalley Business Park,
Tralee, Co. Kerry

Tel: + 353 (0)66 4012325

Email: kerry@sigmar.ie