Office Coordinator, Dublin City

Are you looking to join an fast-growing start-up organisation, in the exciting world of Tech and AI?, Making strides within their industry, offering an inclusive company culture, the opportunity to make a difference to the organisation, and excellent benefits, this organisation has experienced continued success, as well as earning themselves a reputation for excellence in what they do.

Based in Dublin 2, this dynamic, fast-moving organisation are looking to hire a skilled Office Coordinator to join their team in order to provide Office Management, Administrative and Operational support to both the team and Management, as well as assisting on cross-company projects.

As their new Office Coordinator, you will be primarily responsible for supporting the team and wider organisation on a number of administrative and project based tasks, coordinating office operations, and day to fay office management. This is an excellent opportunity for someone with strong organisational, communication and problem-solving skills!

The new Administrative Assistant will be responsible for:

• Managing day to day office operations – ensuring it remains a welcoming and high functioning place to work
• Managing relationships with vendors, suppliers and building management teams
• Taking ownership of facilities and maintenance issues – managing to resoultion
• Arranging, scheduling and supporting meetings
• Coordinating travel to include hotel booking, transfers and booking restaurants
• Researching and developing new processes and systems that can help the organisation streamline, scale and grow
• Supporting interview processes and recruitment – assisting with onboarding, setting up, and welcoming new starters
• Managing multiple inboxes, physical post, incoming calls, and correspondence
• Planning events – quarterly and bi-annual meet ups, Christmas Party, Summer BBQ
• Managing orders, snacks, drinks fridges, supplies, and stationary
• Financial administration – invoicing, raising Purchase Order, settling expenses, etc.
• Providing top tier administrative and operational support to the team

The skills and experience you need:

• Experience as an Office Manager, or in a standalone Administrator in a fast paced environment
• Must be extremely tech-savvy – high level of proficiency with spreadsheets and other office suite tools
• A natural affinity towards using tools and systems to ehance productivity and efficiency  
• Must be a self-starter, who is able to work both autonomously and collaboratively

What’s on offer:

• Salary €40,000  
• Get to work with a supportive, dynamic and high-performing team
• Benefits to include pension, learning budget, bonus and 23 days annual leave (+2 company days)
• Central Dublin City Location

Note: Due to the central nature of this job, this is an on-site position. There will be some flexibility to work from home on occasion, if required. Hours are 37.5 per week, but flexibility can be offered on start / finish times.

What’s next?

Please apply now by sending your CV to fjoyce@sigmar.ie and I will reply to your application in due course

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