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Office Support

Executive Assistant

Work with multiple senior management executives to ensure that they can efficiently manage very busy work schedules, respond promptly to communication and stay in touch with staff and members. This includes diary management, travel arrangements and production of agendas and working papers for boards and committees. Direct incoming calls, visitors, mail and email. Preparation and compilation of reports, presentations, agendas and papers for meetings. Arranging international travel (i.e. preparation of comprehensive itineraries including flights, timely arranging of visas, hotel bookings and meeting arrangements). Draft responses to correspondence within agreed parameters/timelines.  Work closely and coordinate cross departmental activities between the Senior Management Team to support all aspects of Institute business. Administer expenses and ensure timely payment of any outstanding invoices and maintaining appropriate records.  Develop and maintain effective and efficient office systems. Organise events and functions. 

Dublin

Dublin is the capital city of Ireland with a population of nearly 1.7 million. The Irish capital is a blend of Victorian pubs, rows of elegant Georgian town houses, and glittering modern buildings. Dublin is widely regarded as one of the most youthful cities in Europe – it is estimated that about 50 percent of its residents are under the age of 25. Thus, the city boasts a vibrant nightlife, and live music can often be enjoyed in the streets of Dublin's entertainment districts.




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