Document Controller / ISO & HSE Management System Coordinator (Construction)
Job Summary
We are seeking an experienced Document Controller with ISO and Health & Safety (HSE) experience to manage and control project documentation while supporting the implementation and maintenance of ISO and HSE management systems within the construction environment. The role ensures compliance with quality, environmental, and occupational health & safety standards, as well as contractual and regulatory requirements.
Key Responsibilities
Document Control (Construction Projects)
Establish, implement, and maintain document control systems for construction projects
Manage drawings, specifications, method statements, risk assessments, safe work method statements (SWMS), RFIs, submittals, and technical documents
Ensure proper version control, approval workflows, and document distribution
Maintain document registers and track document status, revisions, and approvals
Coordinate with project managers, engineers, consultants, HSE officers, and subcontractors
Ensure timely submission and retrieval of project documentation
Archive completed project documentation in line with company, contractual, and regulatory requirements
ISO & Management System Implementation
Support the implementation and maintenance of ISO management systems, including:
ISO 9001 – Quality Management
ISO 14001 – Environmental Management
ISO 45001 – Occupational Health & Safety
Develop, review, control, and update ISO-related procedures, policies, manuals, and records
Ensure documentation aligns with ISO standards, construction regulations, and company policies
Coordinate internal audits and support external certification and surveillance audits
Maintain audit schedules, findings, corrective actions, and preventive action records
Support continuous improvement initiatives across quality, safety, and environmental systems
Health & Safety (HSE) Responsibilities
Support the implementation and maintenance of the Health & Safety Management System (HSMS)
Manage HSE documentation, including:
Risk assessments and hazard registers
Method statements and SWMS
Incident, accident, and near-miss reports
Toolbox talks and safety meeting records
Training, induction, and competency records
Ensure site HSE documentation is current, approved, and compliant with regulatory requirements
Assist HSE and project teams in monitoring compliance with safety procedures
Support accident investigations and follow-up on corrective actions
Assist in preparing HSE reports and statistics for management and audits
Coordination & Reporting
Liaise with QA/QC, HSE, and project teams to ensure documentation compliance
Provide guidance to staff and subcontractors on document control, ISO, and HSE procedures
Prepare reports on document status, audit outcomes, HSE compliance, and performance indicators
Ensure alignment between site documentation, ISO requirements, and HSE standards
Requirements & Qualifications
Diploma or Bachelor’s degree in Engineering, Construction Management, or related field
1-2 + years’ experience as a Document Controller in the construction industry
Proven experience in ISO implementation and maintenance, particularly ISO 9001, ISO 14001, and ISO 45001
Working knowledge of construction health & safety regulations
Proficiency in document control systems (Aconex, Procore, SharePoint, or similar)
Strong organizational, coordination, and communication skills
High attention to detail and ability to manage multiple projects
Preferred Skills & Certifications
Internal Auditor certification (ISO 9001 / 14001 / 45001)
NEBOSH, IOSH, or equivalent Health & Safety qualification
Experience supporting ISO certification and HSE audits
Strong problem-solving and continuous improvement mindset
Working Environment
Office-based with regular interaction with construction sites
May require site visits, audits, and coordination with HSE teams
