Position: Executive Assistant to VP
Location: On-site, East Galway (there will be the option to work hybrid after the probationary period)
Salary: €45,000 - €55,000 plus benefits
Hours: 9.00am to 17:30pm Monday to Thursday, 9.00am to 15.00pm on Fridays
Our agency is recruiting an Executive Assistant to VP for our client in East Galway.
Your future job responsibilities:
- Support the VP in managing their calendar and prioritizing strategic meetings.
- Organize and coordinate meetings, take minutes, track actions, and follow up with stakeholders.
- Manage business travel arrangements (bookings, itineraries, logistics) in collaboration with a dedicated travel agency.
- Monitor project marketing budgets, provide basic financial reporting, and coordinate with vendors.
- Draft and distribute clear, structured communications to teams and international stakeholders.
- Centralize and relay the VP’s requests to teams, ensure cross-functional coordination and timely delivery.
- Ensure smooth information flow and message consistency across the organization.
The Ideal Profile:
- Proven experience (minimum 3 to 5 years) as an Executive Assistant or Personal Assistant, ideally in an international environment but this is not essential.
- Excellent organizational skills, attention to detail, and ability to prioritize.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative tools.
- Excellent written and verbal communication skills in English (French is a plus but this is not essential)
- Discretion, confidentiality, and ability to work with diverse and multicultural stakeholders
- Ability to manage multiple tasks simultaneously and work under pressure
- Willingness to travel occasionally, travel will not be frequent, maybe once or twice per year.
For more information, feel free to contact me at louisa@sigmar.ie
