Temporary Executive Assistant
Location: Oranmore, Galway
On-site, Monday to Friday
This role will be working directly for a Chief Executive Officer (CEO) in the office of the CEO.
My client has an immediate need on a temporary basis that exists only whilst there is some change in the office structure with personnel moving and a recruitment campaign underway.
Contract length: 8 to 12 weeks. This role is on site for the duration of the contract.
The general areas of the role will include:-
- Diary Management for the CEO and Senior Leadership Team meetings and events. Using MS Outlook / MS Teams etc.
- Communications & Connectivity for the CEO responding to correspondences and drafting documents as agreed with CEO. Using in person communications/ Telephone / MS Team Meetings / MS Word / Outlook for emails.
- Minutes and meeting reports drafting minutes, notes and reports and following up on actions and deadline for the CEO. Using telephone, in person meetings, MS Office - Word, Excel etc.
- Drafting PowerPoint Materials - Ms PowerPoint.
- Supporting meetings and events - support CEO in organising events and internal / external engagement meetings.
- File & Records Management - MS Office and MS SharePoint.
- Procurement and Budget tracking using internal systems and following public sector/MI policies on procurement and the tracking of expenditure for OCEO - Internal System and MS Excel
For further information, please feel free to contact Louisa Poinboeuf at louisa@sigmar.ie
