Location: Dublin 4
Salary: €47,203 – €57,399 (depending on experience)
Contract: Temporary (2–3 months initially, with strong potential to extend or convert to permanent)
Start Date: Immediate with Interviews being held week commencing 29.06
Hours: 35 hours per week (9:00am – 5:00pm, Monday to Friday)
Working Model: Fully onsite initially
About the Role
A leading organisation in the higher education and research sector is seeking an experienced Personal Assistant / Executive Assistant to support a Vice President and Senior Director within a busy senior leadership office.
This is a fast paced, high profile role requiring excellent judgement, discretion, and the ability to manage competing priorities. There is strong potential for this role to become permanent, and candidates interested in longer term opportunities are encouraged to apply.
Key Responsibilities
Provide high-level PA and administrative support to the VP and Senior Director
Manage complex and frequently changing diaries across multiple stakeholders
Monitor and manage a busy shared inbox, triaging and responding as appropriate
Prepare briefings, presentations, reports, and meeting documentation
Attend and minute senior level meetings and committees
Coordinate meetings, events, and hospitality arrangements
Organise domestic and international travel
Support procurement processes, expenses, and general office administration
Person Specification
Experience in higher education or public sector environments
Proven experience as an Executive Assistant or Personal Assistant at senior level
Exposure to procurement/finance administration
Exceptional organisational and diary management skills
Experience managing high volume inboxes
Strong communication and stakeholder management skills
High level of discretion and confidentiality
Experience taking accurate minutes
Strong attention to detail and ability to work under pressure
Proactive, flexible and solutions focused approach
Why Apply?
Opportunity to support senior leadership in a high impact environment
Exposure to strategic projects and senior stakeholders
Strong potential for permanent employment
Collaborative and supportive team culture
Competitive salary aligned to senior EA level
