Office Manager
About Your New Employer
Join a fast-paced outsourcing business known for its professional and efficient operations. Work directly with the CEO and be a central coordination point across various departments and be part of a highly organized and proactive team that values discretion and strong judgment.
About Your New Job
- Executive Support to CEO
- Monitor and manage the CEO’s email inbox daily, flagging priorities and drafting responses.
- Coordinate and maintain the CEO’s diary, Teams schedule, and meeting logistics.
- Prepare briefing notes, presentations, and supporting documents for CEO meetings and events.
- Manage and triage all calls to the CEO’s mobile, ensuring appropriate prioritization and follow-up.
- Office & Administrative Management
- Provide comprehensive office administration support, including supplies, facilities coordination, and vendor liaison.
- Maintain organized digital and physical filing systems, ensuring compliance with data protection and confidentiality standards.
- Act as the first point of contact for the company landline, ensuring professional and timely responses.
- HR Administrative Support
- Support HR consultants with administrative tasks including onboarding documentation, contract preparation, policy updates, and employee file management.
- Assist with the administrative side of recruitment: posting roles, screening CVs, scheduling interviews, and issuing candidate communications.
- Coordinate logistics for HR seminars, workshops, and client training sessions.
- Finance & Accounts Coordination
- Monitor the shared accounts inbox and ensure timely triage of queries.
- Raise client invoices, track payments, and follow up on outstanding invoices.
- Support basic financial administration such as PO tracking, expense collation, and monthly reporting inputs.
- Marketing, Website & Social Media
- Update the company website with blogs, news items, and service updates.
- Monitor and maintain company social media accounts, ensuring consistent branding and timely posting.
- Take ownership of website content accuracy, liaising with external providers where required.
- Assist in preparing marketing materials, presentations, and client proposals.
- Documentation & Client Support
- Prepare Letters of Engagement (LOEs), Service Level Agreements (SLAs), and other client documentation.
- Format, proofread, and quality check all outgoing documents to ensure a high professional standard.
What Skills You Need
- Minimum 5+ years’ experience in a senior administrative, office management, or executive support role.
- Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
- High level of discretion, confidentiality, and professional judgment.
- Strong organizational and multitasking abilities with a proactive, solutions-focused mindset.
- Experience in HR, professional services, or consultancy environments is an advantage.
- Comfortable managing competing priorities in a fast-moving environment.
What’s on Offer
- Competitive Salary: Up to €55,000 DOE.
- Opportunities for training and development.
- Career growth opportunities within the company.
What’s Next
Apply now by clicking the “Apply Now" button or call me on 021 484 7137. If the job isn’t quite right but you are looking for something similar, please get in touch. We also have multiple Temp, FTC, and Contract jobs available.
