Greet clients and visitors, contact relevant person or take message if required.
· Open, stamp, sort and scan incoming post and ensure distribution to each department.
· Monitor outgoing post, ensure items are franked and that registered post is labelled correctly and logged.
· Manage all requests for storage boxes & forward to file stores, also arrange for boxes to be returned when completed.
· Book all local and international couriers & keep detailed log.
· Managing the boardrooms and client facing areas.
· Managing parking app and visitor parking
· Ensure the ordering of all couriers and take responsibility for packages being sent and received.
· Order taxis as required and manage the record of taxi orders.
· Track and record and reconcile taxi ordering information using Practice Engine package.
· Manage the electronic diaries and bookings for meeting rooms.
· Prepare teas & coffees for boardrooms.
· Keep meeting rooms fully stocked (pens, flip charts) and tidy.
· Managing stationery room and stationery ordering.
· Order catering for meetings and events – act as point of contact.
