Maintenance Planner / Scheduler

About Your New Employer

• Join a leading Integrated Facilities Management operation supporting a pharmaceutical manufacturing facility.
• Work in a technically advanced and highly regulated environment.
• Collaborate with experienced engineering, facilities, quality, operations, contractor, and client teams.

About Your New Job

As the Maintenance Planner / Scheduler, you will be responsible for planning, coordinating, scheduling, and reporting on preventive and corrective maintenance activities across the site.

Your key responsibilities will include:

• Developing, maintaining, and optimising preventive maintenance schedules within the CMMS.
• Planning and coordinating mechanical, electrical, utilities, building services, and facilities maintenance activities.
• Scheduling corrective maintenance in collaboration with engineering and operations teams.
• Leading weekly team meetings and attending relevant area meetings.
• Ensuring work orders are properly planned, prioritised, resourced, and completed on schedule.
• Coordinating shutdowns, outages, major maintenance activities, and contractor visits.
• Maintaining accurate asset, equipment, labour, spares, and maintenance data within the CMMS.
• Managing maintenance backlogs and supporting CMMS audits and continuous improvement initiatives.
• Coordinating subcontractor access, permits, documentation, and compliance requirements.
• Monitoring contractor performance against agreed service levels and KPIs.
• Managing Facilities Helpdesk requests and prioritising service tickets according to operational impact.
• Providing regular updates to stakeholders on open work orders and ongoing activities.
• Supporting the site’s Permit to Work system and ensuring maintenance activities are properly authorised.
• Ensuring documentation complies with client requirements and ALCOA principles.
• Acting as the final reviewer of maintenance activities.
• Producing weekly, monthly, quarterly, and annual maintenance reports.
• Tracking KPIs, including preventive maintenance completion, backlog levels, contractor performance, and CMMS compliance.
• Analysing maintenance trends and identifying opportunities to improve reliability, performance, and cost efficiency.
• Supporting budget planning, resource forecasting, audits, risk assessments, safety observations, and investigations where required.

What Skills You Need

• A degree, diploma, or equivalent qualification in Mechanical Engineering, Electrical Engineering, Building Services Engineering, Facilities Management, or a related discipline.
• Between 5 and 10 years’ experience in maintenance planning, scheduling, facilities management, engineering, or a related technical environment.
• Proven experience using a CMMS or EAMS system.
• Strong knowledge of preventive and corrective maintenance principles.
• Experience coordinating contractors, subcontractors, and service providers.
• Good understanding of mechanical, electrical, utilities, and building services systems.
• Experience working within a documented Permit to Work system.

Desirable Experience

• Experience in pharmaceutical, biotechnology, life sciences, or regulated manufacturing environments.
• Knowledge of GMP requirements and compliance standards.
• Experience with Maximo, SAP PM, Infor EAM, or a similar CMMS platform.
• Understanding of instrumentation, controls, and automation systems.
• Ability to interpret P&IDs, engineering drawings, and technical documentation.
• Experience supporting reliability-centred maintenance programmes.
• Knowledge of design, construction, commissioning, and start-up activities.

What's on Offer

• The opportunity to work at a leading pharmaceutical manufacturing facility in Ringaskiddy, Co. Cork.
• Excellent salary plus benefits (Healthcare, enhanced pension & holidays plus more)
• A role with significant responsibility for maintenance performance, compliance, contractor coordination, and operational reliability.
• The opportunity to collaborate with experienced technical teams and contribute to continuous improvement initiatives.

What's Next

Apply now by clicking the “Apply Now” button. If this role is not quite right for you but you are looking for a similar opportunity in maintenance planning, facilities management, or engineering, please get in touch.