Facilities Co‑Ordinator
Fixed-Term Contract (12–13 Months)
Blanchardstown, Dublin 15 (D15)
100% Office-Based
We are currently recruiting a Facilities Co‑Ordinator to join a busy operations support team on a 12–13 month specified purpose contract, covering maternity leave. This role is fully onsite and ideally suited to someone available to start within two weeks.
This is an excellent opportunity for an experienced administrator to join a well established organisation operating within the built environment sector.
The Role
You will support the daily operations of the business, working closely with Field Engineers, Facilities Management Account Managers, and office-based teams to ensure smooth and efficient service delivery.
Key Accountabilities
- Timesheet management and reconciliation of engineer hours for job costing prior to payroll submission
- Weekly costing of project and tender works, including client-specific costing uploads to the financial system
- Assist with daily costing and reconciliation of engineer daywork hours as required
- Liaise with FM Engineers on operational queries, providing follow-up support where needed
- Assist with monthly quotes and inter-company processes
- Monthly review and updating of departmental guidelines
- Assist with or provide cover for dispatching job ticket numbers to FM Engineers
- Undertake any other duties appropriate to the role and business needs
Critical Competencies
- Excellent communication skills
- Strong ability to source and reconcile information from multiple sources
- Flexible and adaptable in a fast-paced, evolving environment
- Ability to prioritise workloads and manage multiple tasks simultaneously
- Self-motivated with the ability to work independently and as part of a team
- Highly organised and deadline-driven
- Strong attention to detail
- Approachable with a professional and positive attitude
Experience, Knowledge & Qualifications
- Minimum 5 years’ experience in a strong administrative role
- Proven experience in a Facilities Industry
- Proficient IT skills with proven experience using Microsoft Office (Word, Excel, etc.)
Salary & Benefits
- Salary: €35,000 – €40,000 (DOE)
- Pension, Healthcare Packages.
If interested, please click APPLY and upload your CV. You can also reach out to Rodonovan@sigmar.ie with any questions.
