Executive Assistant & Business Operations Administrator

About Your New Employer

• Join a thriving, innovative company at the forefront of biotechnology, working directly with senior leadership where everything you do makes a visible impact.
• Be part of a very small, collaborative team (just two people in the Dublin office, 5 staff globally), where your initiative and independence will be truly valued.
• You’ll work in a modern, central Dublin office with hybrid flexibility, surrounded by ambitious, friendly professionals who appreciate a proactive, solutions-driven approach.

About Your New Job

As the Executive Assistant & Business Operations Administrator, you will:

• Directly support the VP Finance and CEO, handling executive assistance, project coordination, and hands-on business operations in a small, dynamic office.
• Take total ownership of high-quality board and executive reporting and presentations; you’ll need to excel with PowerPoint and Excel to structure and prepare company and team reports at a senior level (not just coordinate them).
• Manage executive and team calendars, expense processing, travel and event planning, and document workflows—including confidential NDAs and commercial agreements, tracking using SharePoint and DocuSign.
• Organise quarterly board meetings end-to-end—including logistics, liaison with hotels and restaurants, and on-site event management.
• Serve as the go-to problem solver for general office operations, facilities and compliance, supporting seamless business processes across finance, legal, and commercial functions.

You’ll join a hybrid team (2–3 days/week onsite at central Dublin offices; 9:00–17:30). Your success depends on your ability to independently manage ongoing work, anticipate leadership needs, and bring order and energy to a busy, scaling business.

What Skills You Need

• Demonstrable experience as an Executive Assistant, Personal Assistant or Business Operations Administrator within a start-up, SME, or small office environment.
• Advanced PowerPoint and Excel skills, with a proven ability to compile, format, and present reports to the highest executive standard.
• Meticulous attention to detail, especially in document/contract management and handling confidential information.
• Proficiency with SharePoint, DocuSign, and MS Office, with excellent organisation and digital file management capabilities.
• Confident, highly proactive self-starter, able to prioritise, problem-solve and operate effectively with minimal supervision or training.
• Strong communication and interpersonal skills, comfortable liaising with senior leaders and supporting virtual team members across multiple time zones.

What’s on Offer

• Salary: €50,000–€55,000 base plus bonus up to 10% (company and personal performance-driven).
• 10% employer pension contribution (PRSA from day one).
• Fully paid private healthcare (your choice of provider).
• 25 days, early finish on Christmas Eve.
• Free barista coffee, excellent office facilities.

Next Steps

Ready to step up and make your mark? Apply now to join a company where your experience will be genuinely valued.

If you have questions or want to learn more, please send a copy of your CV to cgallagher@sigmar.ie