Senior Executive Assistant / Secretary to Head of Representation
Europe House, Dublin 2 (Hybrid – min. 3 days onsite)
Immediate start | Contract until Aug (with strong potential extension 12–36 months)
€46,134 per annum / €22.18/hour) + 28 days annual leave + Irish & European public holidays
About the Role
This is a senior, high exposure Executive Assistant role supporting the Head of Representation within a prominent international office in Dublin.
Operating at Ministerial and international level, this position requires an individual who is already experienced in navigating government, public sector, or EU/diplomatic environments, and who can confidently engage with senior stakeholders across multiple jurisdictions.
- Act as primary support to managing a high-volume, high priority workload
- Oversee a complex and frequently shifting schedule, briefings and commitments
- Coordinate with senior stakeholders across Government departments, State bodies, International offices, embassies, institutional counterparts, Media and external stakeholders
- Prepare, review and manage high quality documentation, correspondence and briefing material
- Attend senior level meetings, produce accurate minutes, and ensure follow up
- Lead coordination of high-profile visits, engagements and events
- Ensure seamless operational and administrative functioning of the office
Essential Requirements
Applications will only be considered from candidates who meet the majority of the below:
- 5+ years’ experience in a senior EA / Executive Office / Secretariat role
- Direct experience supporting senior leadership (Director level, Head of Office, Ministerial or equivalent)
- Previous experience within government, public sector, EU institutions, NGOs, or international organisations
- Demonstrated experience interacting with high level stakeholders (e.g. senior civil servants, diplomats, executives)
- Strong track record managing complex diaries, competing priorities, high-level meetings, logistics, formal documentation and briefing materials
- Proven ability to operate with discretion, diplomacy and sound judgement
- Excellent written and verbal communication skills
- Advanced proficiency in MS Office, Teams and SharePoint
Highly Desirable
- Experience within EU or policy environments
- Exposure to Cabinet-level or institutional liaison work
- Irish language capability
- Experience coordinating public-facing or diplomatic events
Apply Now
This is an urgent hire with immediate interviews for suitably qualified candidates.
