Accounts Payable Administrator – Role Description - Tues/Wed/Thursday
Reporting to the AP Supervisor and Company Accountant, this role will ensure the timely and accurate matching and posting of purchase invoices and the analysis of queries and aged items, following through to resolution stage with all relevant queries.
The scope of the role is the provision of AP services with particular focus on purchase invoice matching, processing and query resolution.
Accounts Payable Responsibilities:
- Ensure timely review and matching of purchase invoices to relevant PO/Purchase Receipt
- Ensure all Purchase Orders are received with the correct details, have price, approval and necessary back up documentation
- Create PO’s as per requests from various Departments
- Liaise with and support Suppliers in the resolution of queries
- Liaise with various departments and group companies
- Follow up on Invoice/Expense Approvals
- Process/post Purchase Invoices
- Process/post Employee Expense claims
- Support the Accountant in the preparation of accruals, providing information as required
- Set up New Suppliers as required
- Monthly Supplier Reconciliations
- Assisting with Monthly authorised payment run
- Allocation of Payments to the relevant supplier accounts
- Processing Credit Application Forms
- Close Creditors Accounts by required date, Work to the deadline
- Support the Continuous Improvement of Projects and other initiatives, participating in testing as required
- Support delivery of KPI Targets
- Participate in Service Excellence sessions and assist in delivering a high-performance culture
- Participate in training and development in own process area and other process areas within Accounts Payable
