Sigmar Recruitment is seeking a Receptionist / Office Administrator to manage front desk operations and provide key administrative support to the wider team. This is a fantastic opportunity for someone with strong organisational skills, a professional approach and a friendly demeanour who enjoys working in a people-focused and structured office environment.
About the Role
This position is 80% reception-based with 20% administrative responsibilities, supporting the finance and compliance teams. The role requires a high level of professionalism, the ability to manage multiple tasks efficiently, and a proactive approach during both busy and quieter periods.
Key Responsibilities
Reception Duties:
- Create a welcoming and professional environment for visitors, clients, and staff. Manage a busy switchboard, answering and transferring calls efficiently.
- Schedule meetings, manage diaries, and coordinate room bookings.
- Organise travel and logistics for internal staff, including hotel, flight, and taxi arrangements. Ensure the reception area and meeting rooms are well-maintained and presentable at all times. Handle incoming and outgoing post, couriers, and deliveries.
- Manage catering bookings and coordinate with vendors.
- Provide general administrative support to management and directors. Assist with initial CV screening and candidate assignment.
- Maintain and update job slots and board administration.
Office Administration Duties:
- Manage purchase orders and liaise with suppliers.
- Oversee general office maintenance and coordinate with external service providers (e.g., cleaning services, kitchen suppliers, office maintenance).
- Ensure all office supply orders are completed efficiently.
- Support compliance and finance teams with administrative tasks as required.
What We’re Looking For
Experience & Knowledge:
- Minimum 2 years’ experience in a receptionist or office administration role. Ability to handle a busy switchboard system professionally.
- Strong administrative background with experience managing multiple tasks.
- Excellent interpersonal skills with the ability to communicate effectively with both internal and external stakeholders.
- High level of initiative and the ability to work independently. Proactive and solution-focused mindset with a strong can-do attitude.
- Strong team player with the ability to collaborate across departments.
Skills & Competencies:
- Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time-management skills, with acute attention to detail. Ability to multitask and prioritise workload in a structured manner.
- Problem-solving mindset, with the ability to remain professional and composed under pressure. Highly numerate and analytical, comfortable working with reports and tracking progress.
- Ability to work within company policies and regulatory guidelines, ensuring all tasks are completed in compliance with internal procedures.
What’s on Offer?
- A permanent, full-time role with a highly respected company in Dublin 2.
- A structured yet engaging office environment where you’ll interact with a variety of teams. Competitive salary package €30,000 - €35,000 (negotiable based on experience).
- Monday-Friday on-site role—ideal for those who enjoy working in an office setting. An opportunity to take ownership of the front-of-house and office support function.
- If you are a well-organised, professional, and proactive receptionist or office administrator, we’d love to hear from you!
Apply now by sending your CV to jbreslin@sigmar.ie or contact me on 014744634 for a confidential chat.
