Permanent, Full Time, Dublin 2
An exciting opportunity has arisen for an enthusiastic, friendly, and ambitious Receptionist/Office Administrator to join a dynamic and professional office based in Hume Street, Dublin 2, just off St. Stephen’s Green. This is a full-time, permanent position that offers the chance to become an integral part of a collaborative and driven team.
This dual-role position consists of approximately 80% front desk responsibilities and 20% administrative support to the finance and compliance function.
Reception Responsibilities:
Greet and create a positive impression for all visitors, clients, and staff.
Manage a soft phone system with a busy switchboard.
Coordinate travel bookings for internal staff (hotels, flights, taxis, etc.).
Maintain the clean and professional appearance of the reception area and boardrooms.
Handle diary management, meeting scheduling, and room bookings.
Manage incoming and outgoing post, couriers, and deliveries.
Organise catering bookings for internal meetings.
Provide general administrative support to Management and Directors.
Assist with CV screening and job board postings.
Office Administration Responsibilities:
Process and manage purchase orders.
Oversee general office maintenance and repair tasks.
Liaise with suppliers (cleaners, kitchen services, etc.) to ensure contractual obligations are met.
Order printing and other office supplies as needed.
Candidate Profile:
Experience & Skills Required:
Minimum of 1 year experience in a receptionist or front desk role.
Proficient in managing a busy switchboard or call system.
Strong administrative and organisational skills with high attention to detail.
Excellent interpersonal skills for liaising with both internal and external stakeholders.
Comfortable working independently and using initiative.
A proactive and solutions-focused mindset.
Collaborative team player with a “can-do” attitude.
Technical Skills:
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Strong analytical and data-handling abilities.
Comfortable with numeracy and progress tracking through measurable goals.
Accuracy-focused with an appreciation for detail and quality output.
Demonstrates compliance awareness and works within policy and regulatory frameworks.
Working Hours:
Typical hours are 09:00 – 17:30, Monday to Friday, with a 1-hour lunch break. Some flexibility is available.
Please get in touch with me at jbreslin@sigmar.ie
