Job description

Receptionist/Office Administrator – Permanent, Full Time, Dublin 2

We here at Sigmar Recruitment are currently searching for an enthusiastic, friendly and ambitious Receptionist/Office Administrator to join our HQ based full time in Hume Street in Dublin 2 – just off St. Stephen’s Green.  The role will work 75% on the front desk and 25% supporting administrative needs within our finance & compliance team.

Sigmar Recruitment opened for business in March 2002 and since then our brand has become synonymous with quality service, integrity and a great place to work and develop your career.  Employees at Sigmar are passionate and proud to be a part of the Sigmar brand and have a shared commitment to together.  We have numerous industry awards over the years including the coveted “Great Places to Work” award.  

Ideal hours for this role are 09.00 – 17.30 daily with a 1-hour lunch break however this is flexible.  This role is fully onsite.  The right person for us will be passionate about their career and is seeking a role that they can really commit to and make their own. 

 Key Responsibilities

 Reception responsibilities:

• Make a positive impact on every person who comes through the Sigmar doors be they clients, candidates or staff.
• Operating a soft phone system with a busy switchboard.
• Travel booking and logistics for all internal staff movements – hotels, flights, taxis, etc.
• Ensuring the clean and tidy appearance of the reception, boardrooms and common areas are maintained.
• Diary Management, Room Booking and Meeting scheduling.
• Management of incoming and outgoing post, couriers etc.
• Management of catering bookings
• General administrative support to Management and Directors
• CV screening and assignment
• Job slots / board administration

 Office Admin responsibilities:

• Management of purchase orders
• Overseeing the implementation of general office maintenance and repairs
• Organising and liaising with any supplier companies (e.g. cleaners, kitchen supplies etc) to ensure appropriate contracts are in place and duties being carried out as specified
• Ordering of any print requirements

 Key Requirements

 Knowledge and Experience

• Minimum of 2 years’ reception experience
• Proven ability to handle a busy switchboard system.
• Excellent interpersonal skills, liaising with both internal and external stakeholders.
• Strong administrative experience.
• Ability to demonstrate strong organisational skills, good attention to detail and flexibility.
• Ability to work on own initiative.
• Proactive, can-do attitude.
• Strong team player.

 Competencies for the job (Skills, Knowledge and Behaviours):

• Excellent MS Office skills to include Word, Excel, PowerPoint
• Strong analytical and data skills
• Decisive with proven problem-solving capability
• Numerate, with the ability to take a quantitative approach against which progress can be monitored.
• Contributing to a joint result. Seeking collaboration and supporting others. Showing commitment to the joint objective and acting accordingly. Sharing information and knowledge with others
• Acute attention to detail, minimising errors, realising the importance of accuracy while maintaining acceptable productivity.
• Control focus to ensure all activities are carried out within company policy and regulatory requirements.

 What’s on Offer

• Healthcare contribution after 6 months service
• Pension contribution after 3 years of service.
• Standard annual leave allowance with the opportunity to increase with length of service and you can avail of our Holiday Purchase scheme after 6 months of service.
• Good Friday off.
• Your Birthday off to celebrate in 2023.
• Annual abroad Christmas party
• Social clubs
• Training & development opportunities

What's next?

If you’re interested in this role with Sigmar- apply now by clicking the “Apply Now” button or call me, Elaine Dolan, Internal Recruitment Manager on 086 604 3375 or email edolan@Sigmar.ie

 **All applications will be treated strictly confidential**