Lead Facilities Coordinator
📍 Location: Dublin 4
💼 Employment Type: Full-time, Office-based (5 days on-site)
⏰ Working Hours: 40 hours per week (flexible shifts between 8 AM – 6 PM)
💰 Salary: €65,000 – €90,000 (for exceptional candidates)
🎁 Benefits: 10% bonus, pension, €9,500 car allowance, healthcare, food & drinks
About the Role
A leading global facilities management provider is seeking an experienced Lead Facilities Coordinator to oversee multiple buildings in a high-profile corporate environment. The successful candidate will be responsible for hard and soft FM services, ensuring top-tier service delivery, managing a small team, and maintaining high health & safety standards.
This role requires strong leadership, stakeholder engagement, and operational expertise in a fast-paced, agile workplace. Candidates with experience in student accommodation, operations management, or five-star hospitality will be strongly considered.
Key Responsibilities
🔹 Facilities Management & Operations
- Oversee daily operations across multiple buildings, ensuring high standards in facilities management, maintenance, and workplace services.
- Ensure compliance with health & safety regulations, environmental policies, and company protocols.
- Implement best-in-class FM practices, ensuring smooth day-to-day building operations.
- Monitor and maintain space utilization, vendor performance, and service contracts.
- Provide a white-glove service experience in a demanding, high-profile corporate setting.
🔹 Leadership & Team Management
- Lead, mentor, and develop a team of 3-4 Facilities Coordinators.
- Foster a high-performance, customer-focused culture.
- Oversee team training, scheduling, and performance management.
- Ensure continuous improvement in facilities operations and service delivery.
🔹 Stakeholder & Vendor Management
- Act as the primary point of contact for internal stakeholders, ensuring seamless communication and service delivery.
- Manage contractors and suppliers, ensuring high service standards and operational efficiency.
- Oversee vendor contracts, procurement, and cost-effective service delivery.
🔹 Budgeting & Compliance
- Manage operational budgets, procurement processes, and financial reporting.
- Ensure full compliance with health, safety, and environmental regulations.
- Conduct audits, inspections, and risk assessments, ensuring corrective actions are implemented.
Candidate Profile
✅ Required Experience & Skills
✔ 5+ years of experience in Facilities Management, Operations Management, or Hospitality.
✔ Proven experience managing teams and overseeing multiple sites/buildings.
✔ Excellent stakeholder engagement, communication, and leadership skills.
✔ Strong knowledge of hard & soft FM services, contract/vendor management, and budgeting.
✔ Ability to work effectively in a high-pressure, fast-paced environment.
✔ Strong understanding of health & safety compliance and risk management.
💡 Preferred Qualifications
➕ FM-related qualification (e.g., IOSH, ILM, or BIFM membership).
➕ Experience in student accommodation, five-star hospitality, or corporate FM.
➕ Proven ability to manage large-scale, high-profile workplace environments.