Job description

About our Client

Our client is Ireland's national energy authority, with a mission to lead Ireland's energy revolution by reducing and replacing fossil fuel usage. They are a knowledge-led organization that collaborates with citizens, communities, businesses, and the government.

Their strategy for 2022-2025 aligns with government targets, particularly in the Climate Action Plan, focusing on delivering Ireland's sustainable energy transformation. Decarbonization will bring numerous benefits, including a healthier environment, job opportunities, and improved efficiency and competitiveness.

Reporting to the Department of the Environment, Climate and Communications, in 2023, our client will operate an annual budget of approximately €500m. Their role is to transform energy usage by promoting efficiency and cleaner sources while leading innovation in Ireland's energy approach.

About your new job

• Manage incoming and outgoing post, couriers, and deliveries, as well as distributing office supplies.
• Coordinate the ordering and delivery of WFH/IT equipment for new hires and departures.
• Handle staff locker and pedestal allocation, keys, and maintenance.
• Oversee the car park allocation and manage flexible/bookable spaces.
• Maintain kitchen amenities, including restocking tea/coffee, cleaning, and kitchen utensils.
• Liaise with IT to set up and maintain conference/meeting rooms for key events.
• Resolve issues with meeting rooms and offices, ensuring facilities are fully functional and addressing concerns with service providers.
• Serve as the main contact for internal facility-related matters, including repairs, maintenance, and safety checks.
• Ensure the office complies with government regulations and environmental, health, and security standards.
• Promote and enforce office cleanliness expectations, plan regular office tidy-ups, and arrange necessary works with contractors, both planned and unplanned.

What skills you need

• 1 year minimum of relevant experience working within office/facilities management. 
• Ability to work on own initiative and to take ownership of the role. 
• An understanding of Health and Safety policy & practice in an office environment desirable. 
• Good interpersonal skills with the ability to communicate verbally and in writing to a variety of stakeholders. 
• Good IT skills, knowledge of and the ability to quickly learn.  MS Office packages will be required. 
• Ability to implement procedures in a fast-paced and evolving environment. 
• Experience of setting up meeting logistics. 
• Ability to coordinate multiple events, tasks and responsibilities and remain calm under pressure. 
• Ability to respond quickly and calmly to problems and transmit confidence and professionalism. 
• A professional and enthusiastic attitude and friendly disposition. 
• The ability to deal with confidential data. 

What’s Next?

• If you are a Commissioning Engineer, and are ready to take the next step in your career by joining a fast-growing, innovative company, you can apply below. Alternatively, you can contact me directly at ajanefoley@sigmar.ie
• All conversations are strictly confidential, and your details will never be shared without your consent.
• If this job doesn’t fit the bill, but you are still looking for a change, please get in touch.

Why Apply Through Sigmar?

• We’ll help manage your job hunt, strengthen your interview skills and tidy up your CV.
• We’ll provide you with an overview of the jobs market within your industry and help you tailor your jobs search.
• Gain access to exclusive roles that are not advertised elsewhere.