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Facilities & Office Co Ordinator

Facilities & Office Co Ordinator

  • Location:

    North Dublin, Republic of Ireland

  • Contact email:

  • Sector:

    Office Support

  • Job type:

    Full Time

  • Job ref:


  • Salary:


  • Published:

    20 days ago

  • Contact email:

Job description

About our Client

Our client is Ireland's national energy authority, with a mission to lead Ireland's energy revolution by reducing and replacing fossil fuel usage. They are a knowledge-led organization that collaborates with citizens, communities, businesses, and the government.

Their strategy for 2022-2025 aligns with government targets, particularly in the Climate Action Plan, focusing on delivering Ireland's sustainable energy transformation. Decarbonization will bring numerous benefits, including a healthier environment, job opportunities, and improved efficiency and competitiveness.

Reporting to the Department of the Environment, Climate and Communications, in 2023, our client will operate an annual budget of approximately €500m. Their role is to transform energy usage by promoting efficiency and cleaner sources while leading innovation in Ireland's energy approach.


About your new job

  • Manage incoming and outgoing post, couriers, and deliveries, as well as distributing office supplies.
  • Coordinate the ordering and delivery of WFH/IT equipment for new hires and departures.
  • Handle staff locker and pedestal allocation, keys, and maintenance.
  • Oversee the car park allocation and manage flexible/bookable spaces.
  • Maintain kitchen amenities, including restocking tea/coffee, cleaning, and kitchen utensils.
  • Liaise with IT to set up and maintain conference/meeting rooms for key events.
  • Resolve issues with meeting rooms and offices, ensuring facilities are fully functional and addressing concerns with service providers.
  • Serve as the main contact for internal facility-related matters, including repairs, maintenance, and safety checks.
  • Ensure the office complies with government regulations and environmental, health, and security standards.
  • Promote and enforce office cleanliness expectations, plan regular office tidy-ups, and arrange necessary works with contractors, both planned and unplanned.

What skills you need

  • 1 year minimum of relevant experience working within office/facilities management. 
  • Ability to work on own initiative and to take ownership of the role. 
  • An understanding of Health and Safety policy & practice in an office environment desirable. 
  • Good interpersonal skills with the ability to communicate verbally and in writing to a variety of stakeholders. 
  • Good IT skills, knowledge of and the ability to quickly learn.  MS Office packages will be required. 
  • Ability to implement procedures in a fast-paced and evolving environment. 
  • Experience of setting up meeting logistics. 
  • Ability to coordinate multiple events, tasks and responsibilities and remain calm under pressure. 
  • Ability to respond quickly and calmly to problems and transmit confidence and professionalism. 
  • A professional and enthusiastic attitude and friendly disposition. 
  • The ability to deal with confidential data. 

What’s Next?

  • If you are a Commissioning Engineer, and are ready to take the next step in your career by joining a fast-growing, innovative company, you can apply below. Alternatively, you can contact me directly at
  • All conversations are strictly confidential, and your details will never be shared without your consent.
  • If this job doesn’t fit the bill, but you are still looking for a change, please get in touch.

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