Job Title: Executive Assistant
Location: East Galway with the options to work hybrid after 6 months
Contract type: Full time, permanent
Salary: €45,000 - €55,000 depending on experience
Hours: Monday – Thursday 8am – 4:40pm and Fridays 8am-2pm (some flexibility may be required)
Benefits: After 6 months, employees are entitled to Laya Healthcare. There is also an annual bonus, free parking, the option to "buy" additional annual leave and the option to join the company pension scheme.
About Your New Employer:
- Be part of an international environment, supporting visionary leaders and making a meaningful impact globally.
- You will be providing EA support to two Senior Leaders. There is one other EA colleague on site.
About Your New Job
- Manage calendars, schedules, and meeting coordination.
- Arrange and coordinate travel, accommodations, itineraries, and expenses.
- Prepare presentations, reports, agendas, and meeting materials as required.
- Attend meetings and capture clear, structured minutes. Define, distribute and track actions, owners, and deadlines.
- Handle confidential and sensitive information with discretion and professionalism
- Track action items and follow up to ensure timely completion of tasks and projects
- Assist with administrative HR functions and special projects
- Coordinate interviews, onboarding schedules, and employee meetings
- Support employee engagement initiatives, training events, and company programs
- Maintain confidentiality of employee records and sensitive HR information
- Serve as a liaison between executives, employees, and external partners
- Coordinate company meetings, leadership events, and executive functions
- Help improve administrative processes and operational efficiencies
What Skills You Need
- Minimum 4 years’ experience in an Executive Assistant or similar senior Administration support role
- Strong experience of supporting senior leadership teams
- Exceptional written and verbal communication skills
- Proven ability to manage confidential information with discretion
- Strong proficiency in Microsoft Office and business systems
- Excellent interpersonal and stakeholder management skills
- Familiarity with HR systems and administrative processes
- Ability to manage multiple tasks with a high level of accuracy and efficiency
What's Next:
Apply now by clicking the “Apply Now" button or e-mail me at louisa@sigmar.ie
Why Apply Through Sigmar?
- We’ll help manage your job hunt, strengthen your interview skills and tidy up your CV
- We’ll provide you with an overview of the jobs market within your industry and help you tailor your jobs search
- Gain access to exclusive roles that are not advertised elsewhere
