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Accounts Assistant

Job description

•Our client a proeprty company in South Dublin is hiring an accounts assistant

Liaising with colleagues to ensure invoices are correctly authorised and coded;

• Scanning and inputting supplier invoices and credit notes onto the accounts system;

• Requesting creditor statements and reconciling to the accounts system;

• Assisting with the weekly and monthly payment run and creditor reconciliations;

• Reconciling petty cash and monitoring floats;

• Creating payments using on-line banking system;

• Entering and allocating payments on the accounts system;

• Dealing with creditor queries by phone / email;

• Ensuring creditors are paid in a timely manner;

• Processing credit card transactions, payments and reconciliations;

• Processing sales invoices and credit notes on the accounts system in a timely manner;

• Liaising with third parties via email and telephone regarding queries on Invoices and Debtors;

• Ensuring accurate recharging of client advertising and other related charges;

• Assisting with credit collection and liaise with staff on outstanding invoices or queries;

• Processing bank lodgements, deposit refunds and client balances due;

• Producing aged debtors’ listings and statements in a timely manner;

• Following up on outstanding invoices and liaising with staff on their outstanding debtors;

• Assisting with balance sheet maintenance including monthly reconciliation of control accounts, fixed assets, prepayments and staff expenses;

• Preparation of weekly bank reconciliations, cash position report, monthly commissions and cashflow analysis;

• Posting shared services monthly journals and providing monthly variance reports and detailed analysis when required by the heads of departments;

• Reconciling valuation projects, posting invoices and preparing payment file;

• Creating monthly rental payments

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