Company Secretary Administrator

Job description

Company Secretary Administrator

12-month FTC


I have exclusively partnered with my client, a well-known organisation, to recruit a Company Secretary Administrator to join their team on an initial 12-month fixed term contract.


  • Preparing and filing of Companies Office returns
  • Managing Companies Registration Office Forms
  • Co-ordinating the Annual Compliance and maintaining company database of client companies
  • Creation of processes and implementation of the Registration of Business Ownership (RBO) to satisfy legal requirements
  • Interaction with the CRO and clients on a regular basis ensuring companies comply with statutory obligations
  • Coordinating and attending Board Meetings and shareholder meetings where appropriate
  • Processing Revenue documentation
  • Drafting minutes of board meetings and AGMs of Companies
  • Administering board changes and resolutions
  • Arranging share transfers, allotments, and changes to share capital where required
  • Companies’ incorporation, registration and deregistration
  • General Company Administration duties
  • Updating systems with relevant data, maintain Statutory Registers, minute books and records
  • Liaising with other internal departments on a daily basis


  • Previous experience in a similar role
  • Knowledge/Experience of the setting up of new companies 
  • ICSA qualification is preferred but not essential
  • Excellent communication and interpersonal skills
  • Strong stakeholder management
  • Pro-active with the ability to multi-task and prioritise effectively
  • Highly organised with excellent time management skills and
  • Excellent attention to detail and a focus on results
  • Strong administration skills and experience with relevant software

For more information on this, and other roles, please call Avril Downey on 021-4847135 or email your CV to

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.