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Office Manager

Job description

Office Manager

Permanent

Cork – South West

Due to continued success and expansion, my Construction industry client, based in South-West Cork, (Kinsale/Bandon) is recruiting an experienced Office Manager to take on a varied role with strong potential for career progression. This role reports directly to the Managing Director and is office based.

Responsibilities

  • Manage the day-to-day running of the office and cover a wide range of duties
  • Liaise with clients, sub-contractor, suppliers and other external stakeholders
  • Liaise with teams on-site
  • Oversee a busy inbox and deal with a wide range of queries
  • Manage the PO process, invoicing and credit control
  • Manage sub-contractor rates and invoicing
  • Document coordination for various projects
  • Manage internal database and ensure it is updated in an efficient and timely manner
  • Manage documentation for quotations and SEAI grants
  • Make sound decisions in the absence of management
  • Some purchasing of equipment/supplies
  • Preparing regular reports
  • Preparing payments for suppliers
  • Monitor the implementation of Health & Safety and GDPR 
  • Identify and address exisiting processes and areas for improvement
  • Some HR duties - timesheets, holidays, sick leave, etc.
  • Other ad-hoc administrative duties as required

Requirements

  • Ideally 5+ years’ experience in an Office Management role
  • Previous experience in the Construction/Renewable Energy/Engineering sector is preferred
  • Experience across a range of administrative duties including managing the PO process, invoicing, dealing with suppliers, ordering supplies, document control, credit control, reporting, general administration, procurement, etc.
  • Strong communication and interpersonal skills and stakeholder management
  • Excellent attention-to-detail and accuracy
  • Pro-active with a confident and professional manner and good judgement
  • Highly organised with excellent time management and the ability to multi-task and prioritise effectively
  • Flexible and adaptable to suit business needs
  • Highly proficient in MS Office suite including strong Word and Excel
  • Strong systems experience

 

For more information on this and other Administrative/Office Support jobs please call Avril Downey on 021-4847135 or email your CV to adowney@sigmar.ie

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