Job description

Looking for an experienced receptionist with strong administration experience for a leading MNC in Shannon. 

Key responsibilities:

• Responsible for meeting and greeting all visitors to the site in a professional manner
• Operating the phone and transferring calls as appropriate
• Provide a warm, professional welcome for all visitors to the site, greeting them with courtesy, in a friendly and business-like manner
• Act as an ambassador for the site - creating an excellent first impression over the phone and face-to-face
• Responsible for all site administration which requires high attention to detail and the ability to multi-task
• Respond to employee/visitor queries and requests in an appropriate and timely manner
• Adhere to the Health & Safety guidelines as defined by the company and  report / resolve any hazards in an appropriate manner
• Organize and facilitate onsite training programs/meetings as required arranging rooms, meeting equipment, catering, visa invitation letters, transport etc.
• Responsible for accurate recording and monitoring of holidays for all employees 
• Responsible for entering monthly payroll hours  for all hourly employees
• Assist with purchasing activities and responsible for raising purchase requisitions when required
• Assist other departments during busy periods where possible
• Ability to suggest, take on and own certain projects
• Assist in organizing company events 
• Arrange travel and transport for employees and visitors when required
• Other general office duties associated with a site administration role

Key requirements:

• Proven Receptionist/Administration experience in a fast-paced busy environment
• Excellent organisational and communication skills.
• Ability to work independently and as part of a team
• Highly competent at Microsoft Office Suite; Outlook, Excel, Word
• Professional telephone manner
• Excellent written and oral communication skills
• Strong work ethic and team focus, prepared to go the extra mile to support the site
• Well organized, methodical approach to tasks, able to prioritize demanding workload while paying attention to details
• Anticipate and proactively meet the needs of the site
• Previous HR administration experience desirable

If you are interested in this role please send your resume to Majella Slevin at or call me on 091 455 300 for more information.

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