Site Administrator

Job description

Site Administrator/Site Clerk for a site in Glanmire, Cork for a main contractor. It is a large scale mixed residential scheme.


  • General Site Administration and document control for the site management team, including Building regulation documents and Completion documents for Head Office
  • Maintain main Contract Filing System and keep up to date
  • Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files
  • Client Liaison officer dealing with clients on allowances, extras, specifications and queries
  • Processing orders for materials and plant through Head Office procurement team and ensuring Purchase Orders are issued;
  • Inspection of deliveries, ensuring appropriate sign off and reconciliation of orders with delivery dockets
  • Recording GRN’s on COINS system
  • Opening and securing of site on a daily basis
  • Maintaining a register of all personnel on site each day and organizing site induction
  • Attend to site reception and receiving/directing visitors and deliveries to site
  • Handling all physical enquiries to site and relaying messages as appropriate
  • Hiring and off hiring of plant in conjunction with Foreman
  • Maintaining a register of all safety equipment and PPE on site
  • Supporting the Safety Personnel in implementation of the Safety Management System
  • Responsibility for the security and maintenance of stores

Skills & Experience Required

  • Excellent computer skills and advanced use of MS Office package
  • COINS experience preferred, but not essential
  • Minimum of 3 years’ experience, as a Site Clerk in a construction site office environment or similar
  • Strong attention to detail, with a sense of pride in the quality and presentation of work
  • High level of organization and communication skills
  • Ability to prioritise work, to multitask and to work under pressure
  • Strong interpersonal skills with experience of dealing with multidisciplinary design teams, client teams, sub-contractors and the wider supply chain
  • Experience of working on projects with large volumes of data and information from various sources

If interested or know someone who may be interested please call Éamonn on 019619724 or email

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