Medical Affairs Administrator

Job description

We are looking for a medical affair administrator for an international pharmaceutical client in Dublin West


If you are interested in this job apply below. I also have more senior roles within QC, QA, QP, RA, PV,  Validation, CQV, and other areas of pharmaceutical, medical device and biologics companies. Send me an email to schedule a confidential chat (014744692) - to "andrius at" about roles or salary levels within the sector.

Job Duties:

A learn system administrative management PV and MA tasks:

  • Set up relevant courses and learners on Learning Management System for internal and external trainees
  • Training management: e-Declaration completion: Communication/tracking/granting A-learn access
  • Control the certification process of the local medical or any other approvers
  • Overall A-Learn administrative management relevant to MA, MI and PV training for relevant internal/external trainees
  • Support in management of Notification of decision received in MI and PV

Metrics and reports:

  • Maintain  logs and matrix documents:
  • Weekly update of Scientific Approvers Log. Monthly metrics of those approved and trained as scientific approvers
  •  KIR-GMMA inbox daily monitoring and administration  with updating the Promotional material log
  •  Management materials in Zinc
  •  Other log documents if necessary
  •  Produce the monthly Promotional compliance metrics and provide metrics upon request
  •  Reports Generation: Promotional activities/PV training

Other administrative tasks:

  • Manage necessary updates on SharePoint : Medical Affairs
  • Coordinate travel arrangements of PV, MI and MA teams
  • Coordinate the activities with external and internal customers where necessary
  • Participate in appropriate training programmes to enhance performance
  • Log invoices and track all costing and spends for the MA
  • Administrative support of APTL MA procedures and work instructions
  • Administrative support in Medical Affairs adhoc projects, e.g. proof reading, references availability etc.
  • General office duties – order stationary, couriers, printing of material etc.

Person Profile:

  • Take ownership and accountability for activities
  • Positive and pro-active approach to business tasks
  • Ability to lead and support several concurrent projects/products and develop strong relationship within cross-functional teams.
  • Positive ‘can – do’ attitude
  • Be able to work autonomously and have good problem solving skills.
  • Highly driven with enthusiasm to meet role requirements and to cope under demanding pressure
  • Ability to prioritise decisions and activities to ensure efficient use of resources and address critical issues impacting the business
  •  Ability to influence and partner with cross-site teams in a global pharmaceutical organization
  •  Detail oriented, ability to multi-task and work with a high degree of accuracy
  •  A solutions provider with strong multi-tasking abilities
  •  Able to cope with evolving deadlines effectively with regular feedback and updates.

Work experience Required for this Job

  • Administrative and general office skills
  • IT Literate – Microsoft Office
  • Previous Administrative experience essential
  • 3rd Level Qualification desirable
  • Pharma/medical background desirable
  • Time Management
  • Organizational and planning Skills
  • Project Management skills

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