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Senior Administrator

Job description

Job: Senior Administrator, Portfolio Bond Dealing & Settlement

Location: Navan, Co. Meath

Job Requirements

  • Knowledge of Dealing procedures and processes for financial instruments from a very broad range of geographically diverse markets;
  • Excellent written and verbal communication skills;
  • Strong numerical skills;
  • Minimum Leaving Certificate, knowledge of main MS Office applications and standard tools;
  • Typically, at least 2 years in an Investment Administration role;
  • Strong organisational skills and ability to plan and work to deliver within strict deadlines.

Job Responsibilities

  • To process all buy, sell and switch requests for stocks received by clients and brokers daily, accurately and within dealing timeframes;
  • To print and input clients’ dealing instructions received daily within the dealing time frames and accurately action same ;
  • High quality of communications to brokers/clients, and timely response to dealing related queries;
  • To authorise and validate dealing instructions input;
  • First check all deals input daily, ensure deals submitted are accurate to the clients dealing request;
  • Ensure that deals are signed by the authorised signatory of the portfolio and the client's name and number correspond with information on our system;
  • Ensure foreign exchanges are as per clients’ requests. Asset rules are followed. Ensure all deals are submitted timely;
  • Liaise with Structured Product, Equity and Bond brokers, for placement and settlement of trades Timely and accurate placing of deals with the broker;
  • Ensure timely and accurate settlement of trades and investigate/resolve any delays;
  • Handle queries from clients/brokers about their orders;
  • To ensure that courteous, prompt, accurate and comprehensive replies are provided in response to both calls and written correspondence;
  • Complaints and issues are dealt with sensitivity, professionalism and raised to management;
  • Perform Stock Reconciliations;
  • Reconcile all quarterly stock positions to match custodian stock position;
  • Speedy identification and correction of any discrepancies;
  • Perform Foreign Exchange Requests;
  • Process all requests accurately and timely at the bank. Post accurately onto the client's account, on the day of action, with the correct reference to trades;
  • Process client’s Fixed Deposit requests;
  • Accurately process client’s requests at the bank. Post client's interest on a timely basis;
  • Apply cash to portfolios for settled trades;
  • Timely and accurate posting of statements received daily;
  • Timely issue contract notes to relevant parties;
  • Reconciliation of Bank accounts;
  • Regular reconciliation of bank accounts;
  • Speedy identification and resolution of differences;
  • Training and mentoring of new colleagues;
  • Ability to train new members of the team to perform any of these tasks to the same high standard required;
  • Be a responsible authorising signatory as per the mandate was given when added to the authorised signature list;
  • To perform other job-related roles and duties as and when required by management for the effective running of the department;
  • Willingness to accept such requests and perform them to the best ability in a timely fashion;
  • Ensure all procedures and process maps reflect the current practice always;
  • To keep knowledge and skills updated and developing self to meet current and future business requirements and own aspirations;
  • Formulate and agree on a personal development plan with the Team Leader/Manager that should incorporate benchmarks you intend to meet.

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