Corporate Receptionist

Job description

Corporate Receptionist - Key Responsibilities

-Manage the reception area smoothly and efficiently.
-Answer the intercom system for all external visitors and inform the appropriate contact in a timely manner.
-Greet all visitors in a professional and welcoming manner, ensuring all visitors complete the Visit Sign-In book.
-Manage the reception email inbox.
-Provide ad hoc administrative support to Managers as required, which may include diary management, travel support, meeting organisation and planning, document printing and preparation.
-Take delivery of all incoming post and courier delivery.
-Listen to and distribute voice messages to the relevant department.
-Arrange and train in temporary cover as needed.
-Deal with suppliers and direct them to the appropriate department.
-Frank all outgoing post and ensure outbound post is received by An Post.
-Assist in completion of post controls.
-Ordering and co-ordinating couriers and taxis.
-Organising catering/lunch orders as well as tea/coffee for meetings.
-Room set up for meetings and lunch/tea coffee deliveries.
-Liaise with Office Services and the Health & Safety Co-ordinator regarding any appropriate issues.
-Accounts administration such as processing invoices and expenses.
-Provide other ad hoc supports to the Customer & Office Services Departments as required.

Knowledge and Experience
-Minimum of two years' experience as a Front of House Receptionist in a corporate environment.
-Excellent working knowledge of Microsoft Word, PowerPoint and Excel.
-1 year’s administration experience would be an advantage.
Personal Competencies
-Professional telephone manner and positive attitude.
-Immaculate presentation and grooming.  Must have formal business attire on each working day including casual days.
-Excellent written and verbal communication skills.
-A professional and welcoming personality.
-Strong interpersonal skills are essential.
-Organised and have a can-do attitude.
-Ability to follow through on tasks.
-Ability to work alone with good use of initiative and common sense

For further information on this role please email your CV to

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.