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Corporate Receptionist

Job description

Corporate Receptionist - Key Responsibilities

-Manage the reception area smoothly and efficiently.
-Answer the intercom system for all external visitors and inform the appropriate contact in a timely manner.
-Greet all visitors in a professional and welcoming manner, ensuring all visitors complete the Visit Sign-In book.
-Manage the reception email inbox.
-Provide ad hoc administrative support to Managers as required, which may include diary management, travel support, meeting organisation and planning, document printing and preparation.
-Take delivery of all incoming post and courier delivery.
-Listen to and distribute voice messages to the relevant department.
-Arrange and train in temporary cover as needed.
-Deal with suppliers and direct them to the appropriate department.
-Frank all outgoing post and ensure outbound post is received by An Post.
-Assist in completion of post controls.
-Ordering and co-ordinating couriers and taxis.
-Organising catering/lunch orders as well as tea/coffee for meetings.
-Room set up for meetings and lunch/tea coffee deliveries.
-Liaise with Office Services and the Health & Safety Co-ordinator regarding any appropriate issues.
-Accounts administration such as processing invoices and expenses.
-Provide other ad hoc supports to the Customer & Office Services Departments as required.

Knowledge and Experience
-Minimum of two years' experience as a Front of House Receptionist in a corporate environment.
-Excellent working knowledge of Microsoft Word, PowerPoint and Excel.
-1 year’s administration experience would be an advantage.
Personal Competencies
-Professional telephone manner and positive attitude.
-Immaculate presentation and grooming.  Must have formal business attire on each working day including casual days.
-Excellent written and verbal communication skills.
-A professional and welcoming personality.
-Strong interpersonal skills are essential.
-Organised and have a can-do attitude.
-Ability to follow through on tasks.
-Ability to work alone with good use of initiative and common sense

For further information on this role please email your CV to rmelia@sigmar.ie

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