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Office Administrator

Job description

Office Administration:
-Maintenance of utilities - lights, air conditioning, security, shredding, heating, cleaning services & office decoration.
-Sourcing of office furniture/equipment – assistance would be required with this process.
-Help support communication process i.e. minutes of employee forums / charity forums.
-Responsible for coordination of Health & Safety requirements, i.e. First Aid/Fire Wardens.
-Ordering of catering where required and management of all invoices associated with this.
-Distribution of Post
-New Starts – printing of security cards/photos.
-Management of Meeting Room Bookings
-Arrangement of Taxis/Couriers/UPS bookings
-Regular Maintenance & Review of Office Procedures
-Miscellaneous Adhoc Administration tasks


 Vendor Verification:

-Approx 20 vendors within Europe a week to be reviewed
-Contact to be made with each vendor regarding confirmation their information as well as their banking details.
-Liaising with colleagues in local offices for assistance with the various European language requirements in verifying information.
-Communicating with business users within European Jurisdiction regarding requirements for vendors.
-Updating of Matrix and logs to confirm vendor identity and confirmations
-Regular Maintenance & Review of Vendor Verification Procedures
-Escalating of Vendor Issues.

 
Skills and Experience:

-Excellent Communication & Organizational Skills
-Fluent written and spoken English
-Good working knowledge of Microsoft – Word, Outlook, Excel etc
-Must be able to work in a fast-paced environment providing support across multiple European offices.
-3+ years in similar role

For more information on the Office Administrator role please send your CV to rmelia@sigmar.ie