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Purchasing Assistant

Job description

Responsibilities:

  • Processing purchase orders and purchase returns.
  • Processing back orders, monitor stock arrivals
  • Customs documentation and logistics
  • Add items to transfer list and monitor orders to completion
  • Independently investigating stock discrepancies, liaising with warehouse
  • Managing goods in stock
  • Organising Couriers where required
  • Carry out additional duties as specified
  • Ensuring all freight is on time and shipments are delivered
  • Email responses to queries, maintain email account daily and folders
  • Ensure at all times that your filters are clean and concise allowing easy viewing of work remaining and dates due
  • Report errors to appropriate parties 
  • Liaise with Accounts and management
  • Adhoc admin and duties as required by management and HR etc

 Weekly Sales Activities

  • Producing stock & order reports as defined
  • Negotiating and building relationships with suppliers for pricing, quality and lead time
  • Prepare and administrate bespoke quotes where required
  • Update online stock list
  • Ordering stock
  • Liaising with management to identify future requirements

Systems

  • Allocations in timely fashion each day
  • Daily(morning) move dates along on orders, review order list/update
  • HR Locker: Stay up to-date with company/HR procedures and policies as well as staff handbook.

Email CV to jmcauliffe@sigmar.ie