Online privacy is always appearing in the news and with our reliance on technology to do everything this is no wonder. A constant problem in workplaces across the globe is employees blurring the lines between work emails and home emails.
In the US, one third of employees who are fired have the reason of excessive or inappropriate email usage as a contributing factor. And if reports are correct that we spend approximately 70% of our time in work or on our phones and laptops, would that not make sense then to use our work emails more?
Quick personal emails
The problem is that we seem to be using our Gmails and Yahoo’s much less and prefer to ping off a quick email to our friend to say we’re running late for that coffee or the landlord to advise of a leaky tap that needs to be fixed.
Surely that’s not “excessive”?
But even if you don’t use your emails and send a message via Facebook chat instead, it’s actually just as dangerous because everything you do on your office PC or laptop during work time is not only accessible to IT, but indeed technically on work time and therefore legally owned by your company.
And therefore your employer has every right to question every correspondence you send. Or are we just getting very George Orwell all of a sudden?
Most companies require employees to sign an IT disclosure form; how many of us read it before we sign is debatable but I’m willing to take a bet that it’s not many. Once you sign that form, you are agreeing to hand over pretty much your entire digital identity while at work to your employer. And by default, your friends and colleagues details and identities.
That figure of 70% is actually skewed as well – if your boss doesn’t like you and plans to get rid of you, it would be very easy to use excessive or inappropriate email use as a reason to fire you whereas you may see your correspondence as normal and perfectly within the work remit.
Inappropriate doesn’t mean dodgy emails to colleagues about sensitive subjects or gossip about your boss though – this can also mean sending your landlord an email about that tap.
Our judgement is blurred
Which brings us back to square one – our judgment is being blurred more and more by the age of technology and considering we are online virtually 24/7, it stands to reason we’ll condense our online life to make things easier?
You must also remember that anything you do online, whether on the internet or on your own work network, can never be fully deleted. You will never be able to outsmart the IT guy; they don’t care who you are or what you’ve done. They don’t discriminate, but with the invention of big data, it’s very easy for companies to track what you do during your workday.
The key point to keep remembering is – if you don’t want your employer to have access to your personal online presence, don’t do it at work.
Limit your social life to your home PC or private phone and remember that perhaps it’s time to look at whether you’re really doing your job well if you find yourself spending more time chatting online than doing work.
View original article in The Journal.ie
Posted by Recruitment Consultant, Sigmar on 30 November 2017
Lessons Halloween Can Teach a Job Seeker
Lessons Halloween Can Teach a Job Seeker
Because it’s Halloween we thought we would have a little fun and come up with 5 ways job seekers can learn from this festive season and apply it to their job search. Carve Out a Plan Approach your job search like carving out a pumpkin at Halloween. You need to carve out your plan before you can start applying for jobs. This is the time that you decide exactly what you want to do, the type of company you want to work for, the type of salary you are looking for etc. Once you know what you want, it’s time to get your CV together. Job seekers need to be specific in their applications, so having a plan will definitely improve your application. You can’t just apply for batch of jobs and hope for the best. Know what you want and demonstrate your interest in your application. A hiring manager can always tell when someone applied without any real interest or plan in place. Do Things That Scare You Halloween is a time where we enjoy being scared and job seekers should use this same approach. Looking for a new job is an opportunity to come out of your comfort zone and try something new and that can be scary. Maybe you would like a career change, or work in a new location or just work in a completely different type of company? As a job seeker you have the ability to push yourself to new boundaries so don’t be afraid to be afraid. Sometimes a little fear is a good thing. Trick or Treat Job seeking is kind of like trick or treating. We’re not saying you should trick anyone who doesn’t give you a job but remind yourself of the concept. Don’t be afraid to knock on a few doors to ask for what you want. Kids look for sweets on Halloween and they’re not afraid to ask for it. You should approach your job search like this. Don’t be afraid to put yourself out there and ask people for what you’re looking for. Contact some old colleagues or college friends and see if they know of any opportunities. You could even approach HR managers directly on LinkedIn and ask if there are any available positions. It doesn’t hurt to ask. Be Inspired and Have Some Fun! Looking for a new job is not all doom and gloom. Halloween is a great time for creativity and so is job seeking! Get excited about your new venture and explore different options and be inspired by other people working in your field. This is a time for you to shoot for the stars. It may seem scary at first but when you start seeing available jobs that match what you’re looking for and jobs that you match the criteria for, it’s starts to get really exciting! Enjoy it. Enjoy finding new opportunities and discovering what your options are. We hope you take something from these tops this Halloween and Sigmar would like to take this opportunity to wish you all a safe and happy Halloween.
Benefits of Using a Recruitment Agency
Benefits of Using a Recruitment Agency
What is the best job to apply for? Do I have the right experience? Is my CV presentable? How do I prepare for this interview? Job seeking can be daunting and it can be very hard to answer all these questions yourself. The natural inclination for many is to look at job hunting as a numbers game and send your CV to as many companies and vacancies as possible. Surely, by the law of averages, you will get in somewhere, right? This approach is outdated and will extend your job-hunt time significantly while putting you in danger of missing out on that perfect job. Using a reputable recruitment agency offers you dedicated professional assistance to guide you through the process from start to finish while offering a wide variety of benefits; CV Help Recruiters invest their time in you and your CV. Your CV is your first opportunity to make an impression with the decision makers in the company you are applying to. Therefore, it is important to go through it with a fine-tooth comb to ensure your skills and experience are a match to the specific job requirements. Recruiters are well-versed at teasing out relevant information that may correlate to the specific job specifications from your employment history. You will then be advised on how to make your CV stand out from the others, with the aim of securing an interview with your desired company. Relationship with the Company and the Hiring Managers Sigmar Recruitment has established long-standing relationships with large multinationals, SME’s and start-ups across a variety of industries. Our recruiters have a direct line to the HR departments and decision makers in the companies that we hire for. We know when the jobs are coming up, what they are looking for both in terms of specific job requirements and cultural fit. Through liaising with hiring managers, our recruiters are able to ascertain the real requirements for the job, exactly what they are looking for in a candidate. Navigating Recruitment Management Systems Direct applications are becoming a thing of the past. If you have applied direct to a company, we cannot represent you for that company for a period of 6-12 months, under their Recruitment Management Restrictions. This means that an application that you haven’t put any thought into can hold you back from applying to your dream company for several months. Further to this, it is important to note that an application isn’t role specific and Recruitment Management Restrictions could apply even if you simply create a profile on a company website and don’t necessarily apply to any jobs. If you see a role advertised that is of interest – Contact your dedicated Sigmar Recruitment Consultant to see about them submitting an application on your behalf! Feedback A recruiter can provide you with timely feedback at every stage of the process, offering both formal and informal feedback. On the contrary, a direct application can often result in frustration whereby you, being any one of a hundred applicants on that day, apply directly and hear nothing back. Recruiters have a direct line of contact to the hiring manager expediting the process. Recruiters can also forward on your thoughts on the business and interview panellists after the interview, which may be able to put you in an even better light. Interview preparation So, the recruiter has submitted your (now amazing) CV to your dream company, and you have secured an interview… Now what? You will be provided with extensive interview preparation to ensure that you will be fully prepared to wow the interviewer. Over a coffee or a brief meeting at a time that suits you, you will go through mock interviews, be provided with insights on what the companies are looking for, what type of questions they ask and offered guidance on how best to answer them. You will walk into the interview confident and ready to knock ‘em dead! Negotiate on your behalf Negotiating salary and benefits can be unnerving, so why not leave it to the experts? Recruiters spend five days a week negotiating terms, conditions, salaries and rates. Recruiters are well-versed, they know what to ask, how to ask and what is attainable. It’s Free The service that recruitment agencies provide for the candidate is free of charge. The company that hires you will be charged a fee when you start working but this will in not affect you in any respect. If you are looking to move jobs or simply want to see what’s out there contact get in touch with us by email or call. If you are coming from a different background/industry/location pop onto our website: www.sigmarrecruitment.com and reach out to any of our dedicated Recruitment Consultants.
Doing These 10 Things will make you the Best Boss in the World – According to Google
Doing These 10 Things will make you the Best Boss in the World – According to Google
Today, 16th October is officially known as Boss’s Day. It’s a significant day considering we all have a boss or we are a boss, but what we want to know is makes a great one? You can go to great lengths to hire the best team but without a great manager the team will ultimately fail. Google is acutely aware of this, so for the last 10 years they conducted extensive research on this topic under the code name Project Oxygen. The goal? Figure out what makes the perfect manager, so companies like Google could train its leaders to be the best in the worlds. The research has paid off, as over the years Google has seen improvement in employee turnover, satisfaction, and performance. Want to know what make the perfect boss? It all comes down to these 10 behaviours… 1. A Good Coach A great boss allows their employees to solve their own problems. Rather than doing everything themselves, they teach others to do the work so they can be responsible for their own tasks. Taking the time to teach staff and encouraging them to upskill makes for a more empowered staff. A great boss allows their employees grow and guides them as much as they can. 2. Empowers Team and Does Not Micromanage Giving staff the freedom to do their job is key to being a great boss. Employees need to be trusted in order for them to succeed. Robert Gibbs, Chief Human Capital Officer of NASA is an advocate for this. During Robert Gibbs keynote at Talent Summit he explained how NASA’s raison d'être boils down to the flourishment of human kind, giving NASA the ultimate competitive advantage. Robert believes in “the power of presuming positive intent”. Belief goes a long way and sometimes to get the best out of people the best thing a boss can do is to just believe in them. 3. Creates an Inclusive Team Environment, Showing Concern for Success and Well-Being Putting emphasis on building social capital in the workplace is a trait of a great boss. Margaret Heffernan is an entrepreneur, CEO, writer and keynote speaker who understands that social capital takes time, focus and energy, but if the ingredients are right, can bind human capital to achieve success beyond measure. A great boss will know that loyalty, friendship and comradery in the workplace create a shared commitment to success, something we may struggle to replicate in the gig economy. In short, being trusting and trustworthy is the basis of creating a just work culture that inspires success. 4. Is Productive and Results-Oriented The best type of boss will motivate and inspire their team purely by just working hard at their job. If a manager is lazy and their team doesn’t really see them doing much it really just encourages the staff to do the same. Having a boss who is not afraid to roll their sleeves up and get stuck in to any given task is the type of leader that inspires their staff. 5. Is A Good Communicator — Listens and Shares Information A great boss shares information from their staff. Having a transparent boss means staff learn more and are encouraged to be transparent themselves. A great boss is a good communicator but an even better listener. 6. Supports Career Development and Discusses Performance A great boss will always encourage their staff to develop, praise them when they do well and constructively criticise when it’s needed. Sir Ken Robinson is a believer in the importance of a culture that gives us the opportunity to engage in creativity and how creativity should be encouraged in our businesses. Humans are born with endless capacities but they need to be adapted in order to become abilities. Sir Ken uses a clever anecdote about learning to play guitar to explain his theory. We are all born with the capacity to play guitar, but we don’t have the ability until we learn to play the instrument. We need to open up our employees to new opportunities to learn and adapt skills and unlock talents they didn’t even know they had. Criticism is also very valuable to employees. A great boss will always praise their staff on doing a good job but will have the capacity to explain in a constructive way when work isn’t at it’s highest standard. This kind of behaviour encourages learning and development which is a key behaviour of a great boss. 7. Has A Clear Vision/Strategy For The Team A great boss had a plan. They know where their team is, where they are headed and what is needed to reach their end goals. A great boss needs to be catalyst for the team/companies vision. When the team loses motivation or drive, the boss needs to be there to remind everyone of the strategy and keep things in motion. 8. Has Key Technical Skills to Help Advise the Team Understanding every staff member’s job is crucial to being a great boss. A great boss will appreciate the work that goes into completing tasks and is on hand with useful advice when needed. If a boss has unrealistic expectations because he/she doesn’t understand their staffs role, employees will only ever feel like they are underdelivering and when they need advice they feel their boss doesn’t quite understand the problems at hand. A boss who has the technical skills will welcome their staff seeking guidance. 9. Collaborates Across Effectively A great manager always sees the big picture. They work for the good of the company as a whole and encourage their teams to do the same. A great leader will promote camaraderie and integration and encourage everyone to come together and work on goals that benefit the company as a whole. 10. Is A Strong Decision Maker A great boss is decisive and not impulsive. They are confident in their knowledge and make decisions that they stick to. Being a leader means being brave in your actions to lead and guide others. You need to be courageousness to lead beyond the odds, stick to your decisions to be a great boss. Google have really hit the nail on the head with these behaviours. If you can promote these behaviours and train your leaders using these 10 points from Google, you’ll build teams that will trust and inspire one another to achieve success beyond measure.
How To Avoid Burnout
How To Avoid Burnout
Burnout is a state of emotional, physical, and mental exhaustion caused by excessive and prolonged stress. It occurs when you feel overwhelmed, emotionally drained, and unable to meet constant demands. As the stress continues, you begin to lose the interest and motivation that led you to take on a certain role in the first place. – Definition by HelpGuide.org Now that “burnout syndrome” has been recognised as an official medical diagnosis, it is important to recognise the signs so you can catch it before it happens. Here are small, yet effective, measures you can take to improve your wellbeing in the workplace that can spread into your personal life in a positive, affirming way. Work/Life Balance Sir Ken Robinson noted in his keynote speech at Talent Summit 2018 that, although the invention of emails was promised to save us time, we have since found that, if anything, we are less and less able to leave work behind in the workplace. It is now part of most people’s routines to check their phones first thing in the morning and reply to work-related emails at all hours of the day, always thinking about what needs to be done. It’s important that you ‘work smart, not long.’ This means actively leaving work behind in the office, working efficiently during the day so you don’t feel compelled to continue with it after hours. If the quantity of work you are being expected to complete within working hours is too much to do so successfully, be sure to speak up and discuss the manageability of your workload with your supervisor. Communication is key – they’re going to keep piling on the work as long you stay quiet about how overwhelmed you are, so make sure you speak up and be heard before it becomes too much to handle. Employers won’t know where the pressure lies unless you tell them. If you’re unsure of how much your work life spills over into your personal life, why don’t you try keeping a log for a month? Jot down in a diary how many hours you work every day – not just when you’re sitting at your desk, but when you’re thinking about work at home, composing emails and returning calls out of hours. It may build a more objectively troubling picture than you can see currently from the inside. Make The Most Of Your Breaks Don’t be afraid to make the most of the breaks you are allotted at work. Once you’re on a roll, it’s tempting to power through lunchtime and eat at your desk, one eye always on your computer screen. Try and avoid doing this when you can. Take a walk, practise mindfulness or meditation, experience new places to eat, socialise with co-workers or friends who work nearby. “But I don’t have time to meditate!” I hear you exclaim. Yes, you do! ‘Meditation’ is not always synonymous with pulling on yoga pants, lighting up a stick of incense and adopting the lotus position. You can meditate absolutely anywhere – in a local park, at a café… even sitting at your desk! If you’re not confident leading your own meditation, you can find five-minute guided sessions free online, like this one here. There are also some great customisable apps you can get on your phone, such as Timer and Headspace. It is impossible to overvalue the importance of taking time to relax, clear your head and focus on your own wellbeing. You’ll find this re-energises you for the rest of the day, as well as provide an invaluable opportunity to assess your current state of mind and mentally address any emotional concerns or anxieties. You may also be pleasantly surprised at how easily solutions pop into your head when you take just a few minutes to collect your thoughts. Communication This one works both ways for employers as well as employees. Communication is the key to destigmatising conversations about mental health. In his TEDx talk on workplace mental health, Tom Oxley says ‘you don’t make people unwell by talking about mental health – you give them the opportunity to speak out sooner’. There’s a flawed unspoken terror that speaking out about mental illness will somehow worsen the problem, as if it’s contagious or seem as if you conjured it up into existence within your own mind. The reality is that many sufferers don’t feel able to speak up due to the prejudice surrounding mental health, and the fear that their workplace would not be supportive of them if they did so. The best way an employer can foster an atmosphere of positivity, health and wellbeing is to ensure that their workers know that they are free to talk openly about any feelings of stress, anxiety or depression and won’t face indirect penalisation for doing so. The first reaction of many employers is to offer a struggling staff member limited time off to recover, then expect them to return to work and continue as usual. While time off may be a solution for some employees, bosses should also consider the advantages of offering flexible working hours to affected workers. Tom Oxley strongly advocates for good communication practices between employers and employees to ensure that no one ever feels alienated from their place of work, and that anxieties don’t build up over time into uncontrollable crises. In turn, employees should communicate to their employers about their feelings on mental health in the workplace, as far as they feel comfortable to do so. Being transparent about how you’re feeling and what you need from your job to help you recover will give your boss the tools to help you in the way that’s most beneficial for you. If you are worried that taking time off would only serve to isolate you from the company, voice that concern. Your employer should want to get the very best out of you – they hired you for a reason. It’s in their interest to give you the support you need. Create a Healthy Routine Studies have consistently proven a strong link between mental health and physical health, and specialists are adamant that one of the best ways to maintain good mental wellbeing is to look after your physical welfare. Your job can be intellectually demanding, with long hours and difficult tasks taking a toll on your mental health. Your job is also more than likely sedentary. Indeed, scientists have connected the rise in global obesity to the increasing number of jobs that don’t require any form of physical activity. It can be hard to find the time to exercise during a busy work week, but it’s important you look after your body – the injection of endorphins from exercising can only beneficially impact your mental wellbeing. Take a stroll during your lunchbreak, do 30 mins of yoga before work, or even try training for a half marathon over the course of a few months. The same can be said for your diet, avoid that pastry to go with your coffee and instead be sure to stock up your desk drawer with nutritious snacks rather than sugary ones, such as nuts, fruit and protein bars. Snacknation has published an extensive list of delicious office snack ideas if you’re dry on inspiration. These are just a few ways you can work to improve your mental wellbeing in the workplace, which will in turn hopefully boost your productivity, energy happiness and eliminate the possibility of getting Burnout Syndrome. While mental health is something we can’t always necessarily control, we can impact the way in which we talk about it, breaking down the harmful social barriers that currently ruin constructive discussions on preventative measures.