Work with multiple senior management executives to ensure that they can efficiently manage very busy work schedules, respond promptly to communication and stay in touch with staff and members. This includes diary management, travel arrangements and production of agendas and working papers for boards and committees. Direct incoming calls, visitors, mail and email. Preparation and compilation of reports, presentations, agendas and papers for meetings. Arranging international travel (i.e. preparation of comprehensive itineraries including flights, timely arranging of visas, hotel bookings and meeting arrangements). Draft responses to correspondence within agreed parameters/timelines. Work closely and coordinate cross departmental activities between the Senior Management Team to support all aspects of Institute business. Administer expenses and ensure timely payment of any outstanding invoices and maintaining appropriate records. Develop and maintain effective and efficient office systems. Organise events and functions.
Waterford City is the principal City in the South East of Ireland. The City covers an area of 4,157 hectares and has a population of 50,000 living in the City and its suburbs. A further 150,000 people live within 50 kms of the City and commute the short distance to Waterford City to work, shop and access the rich and varied cultural opportunities in the City. County Waterford offers a dazzling 147 kilometres coastline, with 49 beaches, beautiful river valleys, lakes and two dramatic ranges of very accessible mountains.