Work with multiple senior management executives to ensure that they can efficiently manage very busy work schedules, respond promptly to communication and stay in touch with staff and members. This includes diary management, travel arrangements and production of agendas and working papers for boards and committees. Direct incoming calls, visitors, mail and email. Preparation and compilation of reports, presentations, agendas and papers for meetings. Arranging international travel (i.e. preparation of comprehensive itineraries including flights, timely arranging of visas, hotel bookings and meeting arrangements). Draft responses to correspondence within agreed parameters/timelines. Work closely and coordinate cross departmental activities between the Senior Management Team to support all aspects of Institute business. Administer expenses and ensure timely payment of any outstanding invoices and maintaining appropriate records. Develop and maintain effective and efficient office systems. Organise events and functions.
Galway is the capital of the West of Ireland. With a population of 75,414, it is the third largest and the fastest-growing city in the Republic of Ireland. Ranked as one of the 25 top destinations to visit in Europe by Trip Advisor, and only one of two Irish cities to feature in the list, Galway has simply got it all. It is renowned for its vibrant lifestyle and numerous festivals, celebrations and events. A few of the big attractions include The Cúirt International Festival of Literature, the Galway Arts Festival, the Galway Races and the Oyster Festival they are famous throughout Ireland and beyond. Theatre lovers are particularly blessed with a number of superb theatre companies based in the city, including the world-renowned Druid Theatre Company. The state-of-the-art Town Hall Theatre was opened in 1993 and covers all aspects of the performing arts including concerts, ballet, musicals, and operas.